Establish reasonable measures; monitor, and follow up ensuring they comply with legal holds and preservation.

• Verify all key players are notified, understand, and acknowledge, their preservation obligations.

When designing a notification system, consider authenticating the steps taken by the organization and validating compliance with its preservation duty, demonstrating "good faith" preservation efforts.

Compliance Measures  

• Send key players periodic reminders of their obligations
• Inform employees of additional responsibilities as the scope of the legal action changes.
• Institute tracking and audit capabilities, recording actions, and combating repudiation
• Retain the messages or notifications sent to employees describing their legal obligations and responsibilities.